Office Supplies Case Study - East London NHS Foundation Trust
Before Clares Healthcare took over our stock management, our order process was extremely time consuming. We also had problems with too many products which led to high costs. We were unable to compare our costs with other suppliers. The NHS guidelines also meant that our office products costings were completely out of line with our strategy to reduce management costs. Our previous supplier’s project management was incomprehensible and we were always unsure about implementation processes. In total, we were spending over £1 million a year on office products alone.
After Clares assessed our current state, we were told we could save 26% compared to our previous supplier. Clares maximised our savings with a fixed fee model based on our core requirements. Clares were also able to reclaim VAT for us through their outsourced service whilst providing an unlimited supply of products. As spending is very important to the East London NHS Foundation Trust, we were able to predict outlay, knowing that there would be no price increases for the duration of the contract.
Outsourcing the procurement process to Clares Healthcare has massively reduced our administration from order creation to payment. Our users are now receiving a more personal service, the procurement team has greater control and our finance team have only four invoices to match per year.
Introducing our revolutionary new managed print all inclusive services - 1p per print and all you can print.
We are delighted that VOW, our UK wholesaler, has recognised Clares in its annual Venture Awards.
We’ve recently seen a huge growth in interest from clients who want to manage their tail-end spend better. Tail-end spend refers to the large volume of low value, unclassified transactions that aren’t strategically covered by corporate contracts.
Where the NHS Nationally Contracted Products (NCP) initiative is focused on driving incremental savings at sub category levels, our ‘bigger picture’ approach is focused on reducing lifetime consumption by reducing volumes.
There’s quite a bit of noise and confusion around what Managed Print is. It’s not surprising that the term means different things to different people. That’s because companies that provide ‘Managed Print’ can offer very different services.
If you wince when you review your annual spend on office supplies, then rest assured you’re not alone. The majority of enterprises and organisations, irrespective of their size, are overspending. The problem is most don’t know how to reduce their costs and where to start.
Whether you’re running a single printer or copier or a fleet of hundreds, you want a seamless and cost effective service from every machine. Over the years we’ve saved countless companies, organisations and NHS Trusts literally thousands of pounds.
A case study on implementation of a Fully Managed Service of Office Supplies for South of England Procurement Services (SoEPS).
For NHS Trusts looking to reduce costs and drive efficiencies, managing your print and copier environment more effectively can pay dividends. What do we know about it? We specialise in transformational procurement solutions and currently work with 30 NHS Trusts, including Acute, Community and Mental Health Trusts.
Clares awarded Babcock International Limited a 3 year contract to consolidate office product spend over many different product areas with a minimum contract value of over 12.6 million.